Disbursements and Payroll Manager

Position Information Position Title: Disbursements and Payroll Manager Posting Number: WPU0048217 University Information: William Peace University is a nationally-ranked, award-winning institution located in one of the best cities in the United States in downtown Raleigh, NC.
WPU provides a culture that values diversity, fosters an energized team environment, builds on our strengths, promotes creativity and innovation, and encourages inclusiveness, respect, and open communication by leading with our actions.
Our mission is to prepare our students for careers in the organizations of tomorrow.
The ideal candidate will have the ability to embrace the five core values, mission, and vision of William Peace University.
Join our team and see why William Peace University was voted one of the Triangle’s Best Places to Work in 2017! Follow your passion and make an impact at WPU.
Department: Business Office Purpose of Department: The William Peace University Business Office is committed to providing responsible management of financial resources with accuracy and integrity.
Primary areas of focus include budget management, financial reporting, accounts payable, purchasing, student accounts, payroll, cash management, endowment management and debt management.
We value work that emphasizes innovation, collaboration, and people.
Summary of Position: The Disbursements and Payroll Manager is responsible for managing, processing and reconciling the full payment cycle for the University.
Payroll duties include but are not limited to, two payroll runs per month; three annual payroll schedules; setup and processing of multi-state payroll taxes, unemployment insurance, and workers compensation; etc.
The Manager will ensure timely reporting, reconciliation, and filing requirements are met and ensure the accuracy of all processes.
Essential duties and responsibilities: Match invoices to receiving documents/purchase orders and follow up with internal personnel as needed.
Disburse invoices internally for review/approval and manage their return.
Research vendor statements, phone calls, and discrepancies.
Encourage the use of electronic document processing, including educating employees on electronic options available and encouraging vendors to bill electronically.
File and manage documents in the University’s document management software.
Analyze disbursement requests against current policies and communicate directly with administrators and employees Serve as administrator for the employee credit card program: ordering new cards, providing access to appropriate general ledger accounts in the BOA credit card system, and canceling cards when appropriate.
Advise and train credit card users regarding policy and processing.
Calculate and generate semi-annual NC sales tax refund claim.
Prepare monthly sales and entertainment tax returns.
Manage the annual NC escheats process.
Make policy recommendations to supervisor.
Take the lead on any projects or software changes associated with the accounts payable cycle.
Consider and propose alternative processes for efficiency and effectiveness.
Post invoices, check requests, and reimbursements into the software system; generate accounts payable checks weekly.
Reconcile data annually for 1099 vendors and coordinate with the third-party company for processing; respond to follow up questions from contractors.
Stay current on laws related to accounts payable, payroll, and sales tax.
Manage recurring monthly journal entries and bank reconciliations.
Create and run payroll and deduction reports.
Identify and manage appropriate accounting controls over the payroll process.
Oversee payroll reconciliations and ensure accuracy of all payroll processes.
Compile and produce semi-monthly, temporary semi-monthly, and monthly student payroll runs and reports.
Compile month-end payroll reports.
Complete payroll tax reporting.
Oversee W-2 online support Maintain confidential payroll and benefit deduction information, PR system, and files Prepare annual payroll schedules and distribute to campus Run benefit deduction reports every month and reconcile to each benefit, correcting errors on the Payroll side and sending benefit errors to Human Resources.
Manage compliance with IRS requirements and regulations, as directed by University leadership for the University-sponsored retirement programs and establish and monitor systems to ensure that eligible employees receive the employer match portion of the retirement benefit as appropriate.
Assist with other Business Office functions, as needed, in a back-up role and provide general support to Human Resources on payroll and benefits matters.
Work effectively with a diverse population of employees, students, vendors, visitors, and guests.
Participate in other activities and initiatives that support the University’s core values of: o Focus on Students o Diversity, Inclusion & Respect o Commitment to Community o Creativity & Innovation o Excellence with Integrity Perform other duties as assigned.
Minimum Qualifications: Three years of accounting, accounts payable, and payroll experience; proficiency in Microsoft Office; proven record of managing multiple projects and deadlines efficiently; and strong commitment to team environment.
Preferred Qualifications: Bachelor’s degree in related field and 4+ years of related experience including experience in higher education; awareness of current issues facing higher education; database and report writing experience, specifically Ellucian Colleague (formerly Datatel); experience with document imaging software, specifically Softdocs Doc-E Scan; experience with Paycom HRIS/payroll processing software; experience and proficiency with Google Suite.
Hours per week: Full Time Job Posting Date: 11/29/2023 Priority Deadline: 12/10/2023 Priority Deadline Information: Priority consideration will be given to applications received by the Priority Date; however, applications will be accepted until the position is filled.