Accounts Payable & Receivable Specialist

The Food Bank of Central & Eastern North Carolina is an exciting, challenging, and rewarding place to work.
Our vision: No one goes hungry, our Mission: Nourish people.
Build solutions.
Empower communities.
We are an equal opportunity employer and are known for our core values of Respect, Integrity, Compassion, Dedication, Teamwork, and Fun! The Accounts Payable & Receivable Specialist will be responsible for timely and accurate payable and receivable functions related to the organization.
The Accounts Payable & Receivable Specialist will be an experienced team player with excellent customer service skills.
The individual must have the ability to manage and analyze complex and high volumes of data and be deadline oriented with a high level of accuracy.
This position will typically work in the office on Tuesday and Thursday.
Responsibilities: Accounts Payable Processing (50%) Process external, internal invoices and ACH payments with accurate coding.
Scan invoices through Ancora and enter data into the Financial systems.
Initiate ACH payments via vendors websites and/or Bank Acct.
Review and verify monthly ACH vendors are drafted.
Create payment journal for ACH vendor to post to general ledger.
Collaborate and educate internal customers on proper account coding to confirm classifications.
Ensure integrity of outgoing payments and cash flow.
Request W9s and other documentation to ensure authorized payments.
Work to resolve vendor issues promptly and courteously.
Initiate weekly credit card reports to obtain receipts from authorized company credit card holders.
Create and distribute payments for expense reports on a weekly basis.
Generate checks biweekly for vendor payments.
Receive and record all cash, checks, credit card and ACH payments daily.
Confirm monthly that Vendors are in compliance using Verify Comply website.
Provide trainings on invoicing as needed to staff utilizing Ancora, and Job Router systems.
Manage and maintain vendor files.
Accounts Receivable Processing (40%) Record agency receivables and post to general ledger.
Create credits and post to general ledger upon request Generate monthly statements for external agencies and organizations.
Resolve agency discrepancies and work with agencies to assist with reconciliations of their accounts.
Provide excellent customer service to agencies in tracking and collecting past due accounts.
Other Financial Responsibilities (10%) Provide requested W-9s.
Maintain professional confidentiality.
Provide schedules and reports required for annual financial audit and tax return.
Perform other duties as assigned by the Director of Accounting or VP of Finance.
Review checks and cash received for Donations from all the Branches.
Assist with month end closing.
The above statements are intended to describe the general nature of the work being performed by people assigned this job.
They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
Qualifications: Associate degree in Business Administration or accounting.
At least three years of accounts payable and receivable experience, or an equivalent combination of education and experience.
Must believe in the mission of the organization.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the essential functions of this position, the employee is regularly required to talk, hear, and interact without deliberate impediment (e.
g.
wearing or listening to headphones, etc.
).
The employee is often required to sit and use their hands and fingers to handle or feel.
The employee is occasionally required to stand, walk, reach with arms and hands, climb, balance, lift and/or move up to 10 pounds, and to stoop, crouch or crawl.
Vision abilities required by this job include close vision.
These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job.
Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions.
Work Environment: While performing the responsibilities of the job, the employee is required to work in an office setting.
Frequently, the employee will be required to drive an automobile.
The employee will be required to interact with Food Bank personnel in the warehouse(s).
In doing so, the employee will occasionally be exposed to moving mechanical parts and vehicles.
The noise level in the work environment is usually quiet to moderate.
While performing the responsibilities of the job, these work environment characteristics are representative of the environment the job holder will encounter.
Reasonable accommodations may be made to enable people with disabilities to perform the described essential functions.
The above statements are intended to describe the general nature of the work being performed by people assigned this job.
They are not intended to be an exhaustive list of all essential functions and skills required of personnel so classified.
EQUAL OPPORTUNITY EMPLOYER We are an equal opportunity employer.
We do not regard race, color, religion, national origin, age, sex, pregnancy, marital status, disability, genetic information, veteran status, sexual orientation or any protected class characteristic when seeking to hire.
This practice, in addition to hiring, applies to our recruiting, training, transfers, promotions, job benefits, pay, dismissal practices, social and recreational activities, and any other term or condition of employment.
We care about our employees, our candidates, and our community.
As such, please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
Duties, responsibilities and activities may change at any time with or without notice.