STAFF ACCOUNTANT

POSITION SUMMARY The Staff Accountant is responsible for supporting the Administration of Duke’s mobile device management program, as well as serving as the point of contact for the development and tracking of expedited and high priority purchase orders.
This includes, but is not limited to, reviewing, analyzing and reporting information within assigned areas of responsibility.
DUTIES & WORK PERFORMED Serve as liaison for Duke Departmental Business Managers & Administrative Account Managers in support of Duke Enterprise wide cellular program for over 4,500 phones in 300 departments.
Consult with Duke departmental Account Managers on how to use Verizon and AT&T portals.
Analyze departmental cellular needs and provide appropriate counsel based on results of analysis.
Develop reports setting forth trends and provide recommendations on Duke Enterprise wide cellular program, including; usage, spending, and contract compliance.
Coordinate training for Business Managers & Administrative Account Managers in the usage of Duke Enterprise wide cellular program.
Serve as the primary contact for Enterprise wide communications with departmental Account Managers.
Serve as Project Manager on new cellular plan conversions, and decommissioning of old devices, etc.
Serve as Administrator for Duke cellular portals, create new department accounts, create new user accounts, reset passwords, and coordinate transfer of responsibility for phone lines coming off or on Duke’s portfolio.
Trouble shoot user reported problems with cellular portal &evices, escalate issues with vendors and IT Support staff as appropriate.
Monitor, track, analyze, and report on the status of various large sized multimillion dollar projects in the Office of Information Technology.
Advise leadership of any changes in performance relative to budget; identify, track, and report on reasons for variance to budget, recommend corrective actions.
Serve as OIT liaison for fast track and high priority orders and leases; managing and coordinating the process with Operational Managers, technical staff, outside vendors, other department Business Managers, and Procurement to ensure that all required information is received in a timely manner to ensure that the process flows smoothly.
Monitor the progress of orders, coordinate with Operational Managers and vendors to trouble shoot and resolve issues as they come up throughout the procurement process.
Work with management to forecast performance by providing detailed historical information on spending by functional area relative to budget.
Address and resolve financial inquiries from internal and external customers.
Assist finance team research and locate financial information.
Serve as backup when other members are out of office to research and respond to manager/ customer inquiries.
Work with team members to help train on new processes and procedures.
Support managers by creating ad hoc reports to meet customer needs including purchase history Perform account reconciliations for various accounts across Telcom, IT, and Accounts Receivables Process various journal vouchers and post entries for Contract Labor, Telcom Charges, material purchases, and miscellaneous entries Maintain Revenue Tracking Sheet of Journal Vouchers written and reconcile accounts in SAP/R3.
Work with outside departments (DUHS) when asked for documentation/attachments in SAP they are unable to access Support the yearend closing process by providing information on remaining planned spending.
Participate in the budget development process by providing detailed review and analysis of historic spending trends.
Coordinate with OIT functional areas to obtain information necessary to develop monthly journal vouchers.
Monitor and review financial performance, identify reasons for variances to budget, recommend corrective actions based upon your analysis.
Use the Buy@Duke portal to create orders for OIT, other departments across the University, and other company codes, gathering and attaching all required documentation.
Research information in Buy@Duke to determine the status of requests.
Work with outside vendors to obtain invoices and packing slips for invoices.
Verify three way match for Purchase order, packing slip, and invoices for accuracy prior to submitting invoices for payment.
Work closely with Accounts Payable to resolve invoice issues and verify payment.
Create, maintain, and update the Master Vendor Tracking sheet of all orders for accurate tracking and reciliation to SAP/R3 to ensure and or correct General Ledger account charges.
Other duties as assigned.
SOFT SKILLS Ability to work in a team environment, Strong verbal and written communication skills Self-starter Strong interpersonal skills EDUCATION Bachelor’s degree in Accounting/Finance or related field or equivalent experience EXPERIENCE & SKILLS Required: Knowledge and understanding of integrated financial systems including SAP R/3 Experience with excel, detailed account reconciliations Ability to access online vendor portals, ability to use ServiceNow Strong working knowledge of finance and accounting principles Strong analytical skills WORKING CONDITIONS: Normal office environment Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
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All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities.
Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.