*SUMMARY*
The purpose of the position of Administrative/ Accounting Assistant is to perform a variety of administrative and clerical tasks as listed below and as necessary.
*ESSENTIAL DUTIES AND RESPONSIBILITIES*
· Answer and direct incoming phone calls to appropriate party.
· Key tenant payments, make deposits, and apply late fees.
· Resolve account discrepancies by investigating documentation, issuing stop payments, or entering adjustments.
· Look up, generate, and close out work orders.
· Run and post utility reports for multiple locations.
· Assist with filing, scanning and data entry (MS Office, TenMast, etc.
).
· Report copier meter readings and order toner.
· Schedule travel arrangements, prepare travel documents including per diem requests, AP forms, and communicate itinerary to person(s).
· Maintain office supplies inventory and request items as necessary.
· Create badges for employees.
· Other duties as assigned.
*QUALIFICATIONS*
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed are representative of the knowledge, skill, and/or ability required, including communication skills, and basic office procedures.
* Must possess the ability to perform tasks with speed and accuracy.
* Must have a valid drivers license with good record.
* Ability to establish priorities in workload and to assure continuity of workflow.
* Ability to present information in a clear, organized manner both verbally and in writing.
* Ability to establish and maintain effective working relationships with subordinates, co-workers, and persons outside the Authority.
* Ability to deal effectively with sensitive and confidential information.
* Ability to work with minimal supervision.
*SUPERVISION GIVEN AND RECEIVED*
The employee receives instructions from the Senior Accounting Specialist/CEO.
Courses of action, deadlines, and priorities are established by procedure, the supervisor, or the employee, depending on the assignment.
Routine duties are initiated by the employee without supervisory direction.
Instructions to the employee may be general or specific in nature.
Problems or situations not covered by instructions are usually referred to the Senior Accounting Staff for resolution.
The employee's work is reviewed periodically for accuracy, completion, and compliance with policies and procedures.
*WORK ENVIRONMENT*
The work environment will be in an office setting with low to moderate noise, require sitting for long periods of time exposure to extended periods of screen time (computers).
Must be able to bend, push, stoop, pull, and lift up to 50 lbs.
in the performance of office related duties.
This position has no supervisory responsibility and is not eligible for remote work.
Job Type: Full-time
Pay: $12.
00 - $17.
00 per hour
Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Health insurance
* Life insurance
* Paid time off
* Vision insurance
Schedule:
* Monday to Friday
Application Question(s):
* What method would you like to be used to contact you, should you be selected for an interview: Phone or Email?
Work Location: In person
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