Accounts Payable Associate

Accounts Payable Associate will handle daily preparation of payment schedule and processing of checks.
Expected to have the ability to multi-task, deal with challenging issues, and effectively communicate both verbally and in writing to external suppliers and internal customers.
*Job Summary:* * Process and enter invoices daily, ensuring accuracy of GL Coding and abiding by invoice terms * Process invoices into ERP system (Sage x3) * Review all invoices for appropriate documentation and approvals prior to payment * Manages relationships with vendors and responds to vendor inquiries * Maintains all accounts payable reports, spreadsheets, and corporate accounts payable files * Prints and obtains signatures on all accounts payable checks * Tracks and records all scheduled payments * Monitors disbursement bank accounts for transaction exceptions * Assist with monthly closings * Maintains SOP’s and continually assesses procedures for improvements Additional duties may include * Preparing of analysis of accounts as required * Filing and copying * Tie-out and complete daily payment batches and ensure payments are correctly remitted to suppliers * Collaborate across departments to ensure timely receipt of supplier invoices * Maintain Accounts Payable files, including W-9 and sales tax exception certificates * Research and approve new suppliers, maintaining New Supplier forms and related documents * Calculate monthly Use Tax and reporting * Assist with reconciling and processing monthly sales tax reporting * Assist with reviewing and responding to various state sales tax notices * Process expense reports and travel claims * Provide weekly summary of payable activity to leadership * Coordinate company donations and compile appropriate documentation for tax purposes * Compile and maintain all 1099 reporting * Complete all necessary month-end reporting and assist with bi-annual audit tasks * Complete additional accounting tasks as assigned *Requirements:* * High School Diploma or equivalent required * 1 year experience in accounts payable * Strong written and verbal communication skills required, including the ability to effectively communicate at all levels of the organization * Strong background in MS Office, primarily Excel, Word and Outlook * Ability to take initiative; work independently as well as within a team environment * Strong organizational/time management skills with the ability to prioritize while maintaining attention to detail * Ability to consistently meet deadlines * Excellent attention to detail and understanding of confidentiality and privacy issues essential * Ability to multi-task and prioritize in a fast paced environment Job Type: Full-time Pay: From $16.
00 per hour Benefits: * 401(k) * 401(k) matching * Dental insurance * Disability insurance * Employee discount * Health insurance * Life insurance * Paid time off * Vision insurance Experience level: * 1 year Physical setting: * Office Schedule: * 8 hour shift Work Location: In person