Accounting and Administrative Assistant

*Administrative & Accounting Assistant* *Organizational Function* The Administrative & Accounting Assistant works under the supervision of, and reports to, the Project Accountant.
The Administrative & Accounting Assistant is responsible for supporting accounts payable and providing clerical and administrative support as assigned.
*Work Performed* o Manage reception desk including: o Answer phone calls and direct as appropriate.
o Manage all visitors and deliveries.
o Receive and process incoming mail.
o Assist with purchasing break room supplies.
o Stock office supplies.
o Verify Inactive Vendors o Maintain Pay-When-Paid Vendors o Maintain WMBE Vendors o Assist in annual COI update to GCs.
o Acquire Invoices in TimberScan.
o Review and reconcile vendor statements.
o Assist AP Specialist with entering monthly expense reports, ensuring correct cost codes and GL accounts are used.
o Assist AP Specialist with retainage releases and requesting required lien waivers via Levelset.
o Assist PMAs with GC Contract review as needed (Update Sage300 & Procore, request COI & Exhibit L, extract billing documents and update billing matrix, enter financial markup in Procore, extract P&P Bond and LEED documentation) o Assist PMAs with new vendor setup in Sage 300 and Procore.
o Ensure W9s are updated, received, and filed for all vendors.
*Qualifications and Requirements* · High School Diploma required, Associate degree preferred.
· Ability to learn new software.
· Strong organizational skills.
· Strong multitasking skills.
· Attention to detail.
Job Type: Full-time Pay: $18.
00 - $24.
00 per hour Benefits: * 401(k) * 401(k) matching * Dental insurance * Flexible spending account * Health insurance * Life insurance * Paid time off * Vision insurance Schedule: * Monday to Friday Education: * High school or equivalent (Required) Experience: * Accounting / Bookkeeping: 2 years (Preferred) * Sage 300: 1 year (Preferred) Work Location: In person