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Posted : Tuesday, December 05, 2023 05:18 PM
General Statement of Duties
Perform responsible paraprofessional accounting, fiscal and administrative duties in the Finance Department for the Town.
Distinguishing Features of the Class An employee in this class is responsible for a variety of paraprofessional accounting and fiscal duties and responsibilities.
Examples of responsibilities include performing accounts payable, reconciling various Town accounts, preparing a variety of financial reports, and performing other responsible fiscal and office work.
Work is performed primarily in an office environment.
Work requires use of paraprofessional accounting knowledge and accuracy in data input and review.
Work is performed under the regular supervision of the Finance Officer and is evaluated through conferences and by review of records and reports to determine the accuracy and timeliness of work and by independent audit of the financial records.
Duties and Responsibilities Essential Duties and Tasks Receives invoices and matches with payment authorizations, purchase orders, packing slips and receipts; checks for accuracy on dates, vendor numbers, sales tax, required signatures, etc.
; makes corrections to incorrect information; contacts staff and vendors to trouble shoot inconsistencies.
Keys invoices into computer by vendor code number, code of department; liquidates each purchase order; checks accuracy of entry.
Verifies accuracy of vendors, codes, and amounts, prints checks; matches checks to invoice copies; resolves discrepancies; balances each check run.
Sets up vendors files in the accounting system; processes W-9s and Certificate of Insurances.
Enters payments into data base.
Reconciles accounts receivable to deposit slips and other records; reconciles accounts payable and a variety of accounts; creates spreadsheets for reconciliation and other financial records and reporting.
Enters hours of work from time sheets into payroll data base; reconciles data entry to time sheets; generates various payroll reports and prints payroll check stubs for direct deposit.
Performs a variety of miscellaneous billing; creates and mails invoices; tracks monthly statement.
Prepares a variety of special invoices and transmits such as rentals, grants, state agency reimbursements of expenses, etc.
; monitors accounts to ensure timely payments.
Manages Fixed Assets Performs bank reconciliation.
Prepares bank deposits for pickup.
Fills in for absent staff; assists visitors and customers in Town Hall.
Additional Job Duties Performs related duties as required Recruitment and Selection Guidelines Knowledges, Skills, and Abilities Considerable knowledge of paraprofessional accounting principles and practices and fiscal reporting.
Working knowledge of standard operating practices involved in modern office operation and public service.
Knowledge of the application of information technology to fiscal, accounting, and administrative work including financial package software and hardware, word processing, database, and spreadsheet development.
Skilled in public contact, customer service and collaborative conflict resolution.
Ability to develop and maintain effective working relationships with the public and other employees.
Accuracy in creation and audit of records.
Ability to reconcile accounts accurately.
Ability to communicate effectively in oral and written forms.
Physical Requirements Must be able to physically perform the basic life operational functions of fingering, talking, hearing, and repetitive motions.
Must be able to perform sedentary work exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to move objects.
Must possess the visual acuity to work with data and figures, perform accounting-related tasks, operate a computer, do extensive research and reading.
Desirable Education and Experience Graduation from a community college with a degree in accounting and considerable experience in paraprofessional accounting work, preferably in a municipal or county finance or tax office; or an equivalent combination of education and experience.
Special Requirements May require possession of Notary Public.
May require possession of a valid North Carolina driver’s license.
May require ability to be bonded.
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Distinguishing Features of the Class An employee in this class is responsible for a variety of paraprofessional accounting and fiscal duties and responsibilities.
Examples of responsibilities include performing accounts payable, reconciling various Town accounts, preparing a variety of financial reports, and performing other responsible fiscal and office work.
Work is performed primarily in an office environment.
Work requires use of paraprofessional accounting knowledge and accuracy in data input and review.
Work is performed under the regular supervision of the Finance Officer and is evaluated through conferences and by review of records and reports to determine the accuracy and timeliness of work and by independent audit of the financial records.
Duties and Responsibilities Essential Duties and Tasks Receives invoices and matches with payment authorizations, purchase orders, packing slips and receipts; checks for accuracy on dates, vendor numbers, sales tax, required signatures, etc.
; makes corrections to incorrect information; contacts staff and vendors to trouble shoot inconsistencies.
Keys invoices into computer by vendor code number, code of department; liquidates each purchase order; checks accuracy of entry.
Verifies accuracy of vendors, codes, and amounts, prints checks; matches checks to invoice copies; resolves discrepancies; balances each check run.
Sets up vendors files in the accounting system; processes W-9s and Certificate of Insurances.
Enters payments into data base.
Reconciles accounts receivable to deposit slips and other records; reconciles accounts payable and a variety of accounts; creates spreadsheets for reconciliation and other financial records and reporting.
Enters hours of work from time sheets into payroll data base; reconciles data entry to time sheets; generates various payroll reports and prints payroll check stubs for direct deposit.
Performs a variety of miscellaneous billing; creates and mails invoices; tracks monthly statement.
Prepares a variety of special invoices and transmits such as rentals, grants, state agency reimbursements of expenses, etc.
; monitors accounts to ensure timely payments.
Manages Fixed Assets Performs bank reconciliation.
Prepares bank deposits for pickup.
Fills in for absent staff; assists visitors and customers in Town Hall.
Additional Job Duties Performs related duties as required Recruitment and Selection Guidelines Knowledges, Skills, and Abilities Considerable knowledge of paraprofessional accounting principles and practices and fiscal reporting.
Working knowledge of standard operating practices involved in modern office operation and public service.
Knowledge of the application of information technology to fiscal, accounting, and administrative work including financial package software and hardware, word processing, database, and spreadsheet development.
Skilled in public contact, customer service and collaborative conflict resolution.
Ability to develop and maintain effective working relationships with the public and other employees.
Accuracy in creation and audit of records.
Ability to reconcile accounts accurately.
Ability to communicate effectively in oral and written forms.
Physical Requirements Must be able to physically perform the basic life operational functions of fingering, talking, hearing, and repetitive motions.
Must be able to perform sedentary work exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to move objects.
Must possess the visual acuity to work with data and figures, perform accounting-related tasks, operate a computer, do extensive research and reading.
Desirable Education and Experience Graduation from a community college with a degree in accounting and considerable experience in paraprofessional accounting work, preferably in a municipal or county finance or tax office; or an equivalent combination of education and experience.
Special Requirements May require possession of Notary Public.
May require possession of a valid North Carolina driver’s license.
May require ability to be bonded.
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• Phone : NA
• Location : Butner, NC
• Post ID: 9004035584
