JOB DESCRIPTION
AIRCLEAN
Job Title: Accounts Payable/Accounts Receivable Specialist
Department or Division: Accounting
Reports To: Controller
Written By: Kevin McGough and Key Winkler
Job Summary
The Accounts Payable/Accounts Receivable Clerk is a key role that maintains financial records and the processing of accounts receivable and accounts payable transactions.
They are responsible for verifying amounts owed and received and ensures that transactions are recorded promptly and accurately in accordance with internal accounting policies.
This position also prepares reports of delinquent accounts and responds to customer/vendor inquiries.
Additionally, the Accounts Payable/Accounts Receivable Clerk contributes to the team effort by accomplishing related results as needed.
Essential Functions
Accounts Receivable
Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables data
Organizing and filing deposit receipts as invoices are paid
Preparing reports on delinquent accounts and customer payment profiles
Reconciling cash receipts and deposits
Process incoming payments in compliance with company policies and procedures
Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
Verify discrepancies and resolve client billing issues
Facilitate payment of invoices due by sending reminders and contacting clients
Act as a backup to the invoicing clerk
Accounts Payable
Reviews all invoices for appropriate documentation and approval prior to payment
Prints and obtains signatures on all accounts payable checks
Prepares cleared checks for storage
Processes invoices into computer system
Ensuring that all payments are made on time and in accordance with company policy
Resolving payment discrepancies and disputes on behalf of the company
Performs filing and coping
Assists accounting personnel as necessary
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Preferred Education and Experience
Associate degree in accounting.
3 years of relevant experience
Accountabilities
Highest quality of Customer Service is displayed.
Highest quality of accounting work is displayed.
Foster a team environment between management, sales, production and marketing to ensure corporate goals are achieved.
Develop and maintain a creative environment for new ideas and inventions.
Terms of employment
This is a full-time, non-exempt, hourly position.
Hours
The general hours shall be Monday-Friday, 8:00am to 5:00pm with an hour break for lunch.
Work Environment
Work is regularly performed in an office environment.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The employee is frequently required to sit.
The employee is occasionally required to stand and/or walk.
The employee must occasionally lift, carry, push or pull up to 10 pounds.
Travel
No travel required.
Benefits
Compensation package includes medical benefits, dental insurance, vision insurance, life insurance, short term disability, critical care insurance and Teladoc.
The Company offers a 401K plan (both traditional and Roth options) with employer contribution.
The Company offers an Employee Assistance Program.
The Company offers paid time off and paid holidays.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
Duties, responsibilities and activities may change at any time with or without notice.
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