Business Operations Coordinator II

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By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best.
Are you ready to be part of the world's largest humanitarian network? Join us-Where your Career is a Force for Good! Job Description: WHY CHOOSE US? As one of the nation's premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world.
When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day.
If you share our passion for helping people, join us in this excellent career opportunity.
Work where your career is a force for good.
We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve.
Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members.
Come to learn, grow, and succeed while sharing your passion for making a difference.
The Red Cross supports a variety of cultural and community resource groups for employees and volunteers.
From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women's Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions.
At the American Red Cross, your uniqueness can shine! The American Red Cross is currently seeking a Business Operations Coordinator II for our Durham Office as well as other building.
Schedule Shift is Mon-Fri 8am-5pm.
Provide customer service for Regional Fleet Management.
Assist with the management of fleet operation for the Region.
Manage the Regional Fleet Programs for motor vehicle registrations, operational and organizational maintenance, vehicle emergency safety equipment, issue, use, and inventory.
Accountable for ARC gasoline and minor maintenance cards, enforcement of authorized use of ARC vehicle, vehicle sales, accident, recovery and claims, and formulation and compliance of fleet budgets.
Provide support, development and/or leadership guidance to all volunteers.
Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations.
Responsibilities 1.
Provide administrative budget support such as: expense coding, financial report dissemination, analyzing monthly forecasting of expenses, initiation, monitoring, and approval of regional procurement transactions, establishing location processes for cash and card transactions, and ensuring that programs are executed within budget in collaboration with department leaders.
May coordinate and train volunteers to assist with less complex daily transactional work.
2.
Lead system user/training for Business Applications and IT Services using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests.
3.
Support facilities/asset management by ensuring repairs are completed within budget and managing vendor-related activities such as ensuring the appropriate system is used to pay vendors, maintaining relationships with vendors at each physical location, obtaining proposals for new vendors, providing business plan information for real estate transactions, and updating risk management system with current values/status.
4.
Maintain fleet inventory records, file, and maintain insurance claims and follow up with estimates/repairs.
5.
Maintain insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol to support meeting planning.
6.
Provide guidance and data for grant reports and respond to internal/external requests for information and/or documentation.
7.
Develop, maintain, and distribute a regional Standard Operating Procedures Manual to ensure consistent processes/procedures related to operations functions throughout the Region.
Scope Full knowledge of job.
Substantial acquaintance with and understanding of general aspects of the job.
Contact within department and occasionally outside of organization.
Qualifications Education: High School or equivalent required.
Associate's degree in Accounting, Business or Public Administration preferred.
Experience: Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or equivalent combination of education and related experience required.
Management Experience: NA Skills & Abilities: Ability to work on a team.
Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations.
Excellent organizational skills and ability to work with attention to detail.
Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders.
Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook.
Travel: Travel is required throughout the Region with some travel outside of Region.
*Combination of candidate's education and general experience satisfies requirements so long as the total years equate to description's minimum education and general experience years combined (Management experience cannot be substituted).
Physical Requirements Physical requirements are those present in normal office environment conditions.
Operational flexibility is required to meet sudden and unpredictable needs.
Ability to use a personal computer, applicable software, and office equipment for sustained periods of time.
May include sitting for long periods of time, driving a vehicle, and working under challenging conditions.
Apply now! Joining our team will provide you with the opportunity to make a difference every day.
The American Red Cross is an Equal Opportunity/Affirmative Action employer.
All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
Interested in Volunteering? Life's emergencies don't stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering.
You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents.
The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission.
Visit redcross.
org/volunteertoday to learn more, including our most-needed volunteer positions.
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