JOB DESCRIPTION
Department: Accounting
Location: Durham, NC
Reports to: Accounting Manager
STATEMENT OF PURPOSE
Under the direction of the Accounting Services Manager: perform sales audit function by reconciling credit card receipts for all channels of the company business; support the AP department by processing non-trade invoices and assisting with large vendor when needed, assist with month-end close preparation, and account reconciliations.
RESPONSIBILITY FOR WORK OF OTHERS
None
BUSINESS COMMUNICATION
Communication with outside merchant service providers, vendors, customers, bank personnel, shop personnel and company staff.
SUPERVISION REQUIRED
Daily
EDUCATION REQUIRED
Bachelor’s degree in Accounting, Finance, or related discipline preferred.
TRAINING AND SPECIALIZED KNOWLEDGE REQUIRED
Competent with the Microsoft suite of applications including Excel, Word, Outlook.
Experience Microsoft Dynamics, Cybersource, and Paytrace is a plus.
Professional communication and interpersonal skills
Ability to work on a team or independently
EXPERIENCE REQUIRED
At least 3 years of experience in accounting preferred.
TRAVEL REQUIRED
None
SPECIFIC DUTIES AND RESPONSIBILITIES
Assist with posting daily cash activity for credit cards to appropriate account
Review daily bank detail for charge backs, communicate with stores and follow up on resolution, book charges and recoveries, maintain tracking sheet.
Download daily store sales and update credit card reconciliation worksheet daily, resolve any differences daily
Maintain significant communication with vendors, stores, distribution centers, and suppliers to resolve issues
Investigate and resolve problems associated with processing of invoices
Attend weekly meetings and complete assigned quarterly goals
Prepare journals as assigned for month end closing and weekly freight accruals
Assist Accounting Services Manager in monthly account reconciliations
Maintain the capital expenditure forms and review for proper approval
Create fixed assets and code to correct dimension
Process depreciation monthly during close
Dispose of assets that are sold or taken out of service on a monthly basis and review on a quarterly basis
Manage the MRO process for appropriate approvals/backup/receipts
Process Non-Trade (non-inventory) vendor invoices and expense reports
Select invoices to pay for check run and match with invoice to submit for signature
Assist with large vendor invoice processing
Complete monthly/quarterly/yearly sales tax forms for various states
Monitor tax rates for applicable states
Coordinate with third-parties to complete sales tax filings
Assist with budget and financial/insurance audit preparation
Handle the record-keeping and coordination of offsite storage
Maintain vehicle registrations and inspections
Other duties as assigned by Accounting Services Manager or Director of Finance
PHYSICAL DEMANDS
While performing the duties of this job, the employee is in a moderate office environment.
The employee is regularly required to sit; stand; walk and use hands.
WORK ENVIRONMENT
The noise level in the work environment is usually moderate.
When in the Manufacturing area, hearing protection may be required depending on the department.
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
41 CFR 60-1.
35(c)
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