Position: Accounts Payable Administrator
Key Supporting Role
This is an entry level supporting role that will report to & work closely with the Accounting Manager to perform a wide variety of tasks that include accounts payable, accounts receivable, and other administrative duties as needed.
This position must assist all areas and departments as necessary to facilitate efficient operations within the organization and promote teamwork that will excel the company’s success.
This position will cross- train in all areas of office administration, accounting & customer relations as necessary.
Main Job Tasks and Responsibilities
Perform a wide variety of accounting duties that support core business
Consistent and accurate data entry, closely monitoring details such as Job Costing / Coding
Perform a wide variety of customer service as necessary
Assist in establishing core business processes, procedures and policies
Assist in organization and continuity within ARCO
Promote teamwork through effective communications
Answer, screen and transfer inbound phone calls
Receive and direct visitors and clients
General clerical duties including photocopying, fax and mailing, emailing
Maintain electronic and hard copy filing system; keeping organized and maintained
Handle requests for information and data
Resolve administrative problems and inquiries
Prepare and modify documents including correspondence, reports, drafts, memos, emails & meeting minutes
Assist with filing, office organization, cleaning and any duties needed.
Assist with corporate events, lunches and employee activities- set up and clean up.
Accounts receivable collections and billing (back-up)
Mail sort and distribution
Customer service
Key Competencies
Excellent Communication Skills – written and verbal
Detail oriented with ability to plan, organize and prioritize
Problem assessment and problem solving
Information gathering and monitoring
Attention to detail and accuracy-Strongly required
Flexibility and adaptability
Intermediate accounting skills
Teamwork
Education and Experience
Computer skills and knowledge of Microsoft Office and QuickBooks or similar accounting systems
Knowledge of operation of standard office equipment
Knowledge of clerical and administrative procedures and systems such as filing and record keeping
Knowledge of principles and practices of basic office administration and accounting
Knowledge of Quickbooks Accounting software & customer software a plus but will train on programs within the office.
Microsoft Office Suite- Excel, Powerpoint, Required.
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