Position Budget Specialist

Posting Information Posting Number PG193103EP Internal Recruitment No Working Title Position Budget Specialist Anticipated Hiring Range Commensurate with Experience ($62,000 - $68,000) Work Schedule Monday-Friday, 8:00 AM- 5:00 PM Job Location Raleigh, NC Department CALS Business Operations About the Department This position is located within the College of Agriculture and Life Sciences (CALS) Budget Office, which is a division of the CALS Business Operations unit at NC State University.
The budget & planning team has responsibility for fiscal financial controls and management including budget and cash management for the entire College of Agriculture and Life Sciences.
This unit provides oversight and fiscal monitoring for all funds (state/federal/trust/foundation).
Additionally, the unit works with Administration, Department Heads, Faculty, University, State, and Federal offices in managing the College’s fiscal affairs.
Essential Job Duties This position is responsible for a variety of financial and business-related duties within the areas of accounting, budgeting, and auditing as it relates to position control, salary distributions, additional compensation, and graduate appointments for the College of Agriculture & Life Sciences.
In coordination with the peer position budget specialist, main responsibilities include: Monitor and processing salary distributions for the entire college including monthly employees (EHRA, SHRA) & biweekly employees (temps, graduates, TA/RA).
Review and approve all additional compensation requests for the college.
Monitor and approve graduate appointments in NextGen.
These transactions will be processed utilizing comprehensive knowledge of state, federal, college, University, and UNC-General Administration policies and procedures.
Ensure budgetary structure is available for all position actions and distributions, additional compensation, and graduate appointments.
Manage workflow and process transactions following university payroll calendars and lockout dates.
Review and process complex salary distribution worksheets while maintaining the accuracy and integrity of data.
Analyze the impact of moving salary dollars across different types of funding.
Process transactions adhering to fiscal year-end and federal year-end dates.
Review and process distribution changes for the college after legislative increases are applied.
Manage college payroll suspense account and monitor leave payouts for the college.
Excellent oral and written communication skills required to provide guidance and training related to positions, salary distributions, additional compensation, graduate appointments, and budget availability to CALS administration, faculty, and staff.
Create and update Standard Operating Procedures (SOP) and Desk Manuals (DM) for these areas of responsibility.
Establish and maintain effective working relationships within CALS and with contracts and grants and central HR.
Broad working knowledge of University finance and HR systems, policies, procedures, and deadlines.
An understanding of the State spending guidelines, Uniform Guidance, Contracts and Grants, Foundations, and Gift accounting is necessary for processing transactions and advising units in CALS.
Knowledge of all funding sources available – state, federal, F&A, receipts, trusts, contracts & grants, gifts, and foundations.
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Other Responsibilities Qualifications Minimum Education and Experience Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in Accounting; or Associate’s degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications Proficient in MS Word and Excel; able to create functional Excel worksheets that accurately reflect the outcome of moving salary dollars across different funding.
Working knowledge of Zoom and Google chat/video.
Knowledge of PeopleSoft HR and Financials or similar systems.
Ability to set priorities and work independently.
Due to the consequence of error, exceptional attention to detail is required.
Manage workflow and process transactions following strict university deadlines.
Must be able to interpret and analyze policies/procedures and communicate to various audiences.
Ability to adapt to and work in a flexible/hybrid working environment.
Preferred Qualifications Five years of higher education experience in finance and/or budgeting and/or HR Comprehensive knowledge of all state, federal, college, University, and UNC-General Administration policies and procedures.
Broad knowledge base of all funding sources available (state, receipts, F&A, federal, contracts and grants, and discretionary) and their relative principles.
Thorough knowledge of PeopleSoft HR and Financials, including WOLF Reports and queries, and NextGen and ServiceNow.
Required License(s) or Certification(s) N/A Valid NC Driver's License required No Commercial Driver's License required No Recruitment Dates and Special Instructions Job Open Date 12/20/2023 Anticipated Close Date Open Until Filled Special Instructions to Applicants Please attach a Cover Letter, resume/CV, and contact information for three (3) professional references.
Position Details Position Number 00046741 Position Type EHRA Non-Faculty Full Time Equivalent (FTE) (1.
0 = 40 hours/week) 1.
00 Appointment 12 Month Recurring Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather Mandatory Designation - Emergency Events Non Mandatory - Emergency Event Department ID 110305 - CALS Business Operations AA/EEO NC State University is an equal opportunity and affirmative action employer.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.
edu.
Final candidates are subject to criminal & sex offender background checks.
Some vacancies also require credit or motor vehicle checks.
Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify.
Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.