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Posted : Wednesday, July 10, 2024 08:31 AM
Job Posting Information
Posting Number PG193898SP
Internal Recruitment No
Working Title Programs Budget Specialist
Anticipated Hiring Range 53,000 - 55,000
Work Schedule Monday - Friday , 8:00 am -5:00 pm (additional work outside of standard hours may be required due to business needs)
Job Location Raleigh, NC
Department Study Abroad
About the Department
The Study Abroad Office is a unit within the NC State Office of Global Engagement, which supports the University’s overall mission of being locally responsive to the needs of our community while promoting globally engaged research, education, and economic development programs that address the grand challenges of our global society.
The Study Abroad Office is dedicated to creating opportunities inclusive of all NC State students to participate in transformative and high-impact credit-bearing experiences abroad.
Essential Job Duties As the Programs Budget Specialist you will be responsible for maintaining a designated portfolio of study abroad program budgets and managing all aspects of each program’s financial and operational components.
The portfolio management will entail collaborating with faculty directors and Study Abroad program coordinators on program budget planning, pre-departure budget review, budget reconciliation, and hiring associated with each program.
The portfolio will also maintain the operational components necessary for programming, vendor contracts, vendor set-up and payment, reconciling travel advances, university credit card, and faculty travel reimbursements.
In this role, you will engage in collaborative and communicative working relationships with the program coordinators and faculty within their portfolio of programs.
In order to be successful, you should have an understanding of NC State’s financial management systems and processes and knowledge of state travel policy concerning program operations.
Furthermore you will need to maintain working relationships with counterparts in the Controller’s Office toward understanding changes in the travel policy and effectively communicating these policies to faculty and program coordinators.
Additionally, you will contribute to the annual Faculty Director Finance training sessions, which educate our faculty on budgeting, reimbursement policy, and their responsibilities once the program has concluded.
Other Responsibilities In addition to maintaining program portfolios, this position will maintain office responsibilities such as student billing and insurance processing for all study abroad and student travel activities.
It is important that you be open to serving on office working groups as needed and assisting with other duties as assigned.
Qualifications Minimum Experience/Education High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.
Other Required Qualifications Introductory working knowledge of budgetary principles and accounting functions, accurate data management, strong organizational and time management skills, and adaptability in a dynamic work environment Exhibit excellent communication skills, professionalism, and cultural sensitivity to facilitate interactions with faculty/staff leading study abroad programs and international study abroad program vendors Willingness to collaborate with campus stakeholders and utilize flexibility while problem-solving unique financial aspects of Study Abroad processes Preferred Qualifications Strong working knowledge of MS Excel and Google Suite Previous experience working in higher education or customer service setting Required License or Certification n/a Valid NC Driver's License required No Commercial Driver's License Required? No Recruitment Dates and Special Instructions Job Open Date 03/12/2024 Earliest Close Date- (Positions will be posted until 5:00 PM ET on this date.
Positions remaining posted after this date are still accepting applications but may close at any time.
) 03/19/2024 Notice to Applicants Please note that the work history on your resume, must also be included in your application.
Special Instructions Please include a resume, cover letter and contact information for three professional references.
Position Details Position Number 00046893 Position Type SHRA Position Classification Band Title Accounting Technician Position Classification Band Level Advanced Position Classification Salary Range $31,200 - $59,049 Salary Grade Equivalency GN09 Alternate Option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants.
Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.
0 = 40 hours/week) 1.
0 Appointment 12 Month Recurring Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather Mandatory Designation - Emergency Events Non Mandatory - Emergency Event Time Limited Position No Time-Limited Appointment Length (if applicable) Department Id 390301 - Study Abroad AA/EEO NC State University is an equal opportunity and affirmative action employer.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.
edu.
Final candidates are subject to criminal & sex offender background checks.
Some vacancies also require credit or motor vehicle checks.
Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify.
Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
The Study Abroad Office is dedicated to creating opportunities inclusive of all NC State students to participate in transformative and high-impact credit-bearing experiences abroad.
Essential Job Duties As the Programs Budget Specialist you will be responsible for maintaining a designated portfolio of study abroad program budgets and managing all aspects of each program’s financial and operational components.
The portfolio management will entail collaborating with faculty directors and Study Abroad program coordinators on program budget planning, pre-departure budget review, budget reconciliation, and hiring associated with each program.
The portfolio will also maintain the operational components necessary for programming, vendor contracts, vendor set-up and payment, reconciling travel advances, university credit card, and faculty travel reimbursements.
In this role, you will engage in collaborative and communicative working relationships with the program coordinators and faculty within their portfolio of programs.
In order to be successful, you should have an understanding of NC State’s financial management systems and processes and knowledge of state travel policy concerning program operations.
Furthermore you will need to maintain working relationships with counterparts in the Controller’s Office toward understanding changes in the travel policy and effectively communicating these policies to faculty and program coordinators.
Additionally, you will contribute to the annual Faculty Director Finance training sessions, which educate our faculty on budgeting, reimbursement policy, and their responsibilities once the program has concluded.
Other Responsibilities In addition to maintaining program portfolios, this position will maintain office responsibilities such as student billing and insurance processing for all study abroad and student travel activities.
It is important that you be open to serving on office working groups as needed and assisting with other duties as assigned.
Qualifications Minimum Experience/Education High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.
Other Required Qualifications Introductory working knowledge of budgetary principles and accounting functions, accurate data management, strong organizational and time management skills, and adaptability in a dynamic work environment Exhibit excellent communication skills, professionalism, and cultural sensitivity to facilitate interactions with faculty/staff leading study abroad programs and international study abroad program vendors Willingness to collaborate with campus stakeholders and utilize flexibility while problem-solving unique financial aspects of Study Abroad processes Preferred Qualifications Strong working knowledge of MS Excel and Google Suite Previous experience working in higher education or customer service setting Required License or Certification n/a Valid NC Driver's License required No Commercial Driver's License Required? No Recruitment Dates and Special Instructions Job Open Date 03/12/2024 Earliest Close Date- (Positions will be posted until 5:00 PM ET on this date.
Positions remaining posted after this date are still accepting applications but may close at any time.
) 03/19/2024 Notice to Applicants Please note that the work history on your resume, must also be included in your application.
Special Instructions Please include a resume, cover letter and contact information for three professional references.
Position Details Position Number 00046893 Position Type SHRA Position Classification Band Title Accounting Technician Position Classification Band Level Advanced Position Classification Salary Range $31,200 - $59,049 Salary Grade Equivalency GN09 Alternate Option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants.
Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.
0 = 40 hours/week) 1.
0 Appointment 12 Month Recurring Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather Mandatory Designation - Emergency Events Non Mandatory - Emergency Event Time Limited Position No Time-Limited Appointment Length (if applicable) Department Id 390301 - Study Abroad AA/EEO NC State University is an equal opportunity and affirmative action employer.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.
edu.
Final candidates are subject to criminal & sex offender background checks.
Some vacancies also require credit or motor vehicle checks.
Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify.
Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
• Phone : (919) 515-3148
• Location : Raleigh, NC
• Post ID: 9127064838
