Pre-Post Award Specialist

Posting Information Posting Number PG193324EP Internal Recruitment No Working Title Pre-Post Award Specialist Anticipated Hiring Range $58,000-$63,000 Work Schedule Monday - Friday, 8 am - 5 pm Job Location Raleigh, NC Department Electrical and Computer Engineering About the Department The Department of Electrical and Computer Engineering (ECE) has as its mission the accumulation, generation, and dissemination of knowledge in Electrical and Computer Engineering.
Central to the mission is a high quality research and educational program that benefits our students, the State of North Carolina, the nation and the world.
The Department acts as a focal point for development, growth and entrepreneurship.
The national and international reputation of the Department facilitates future growth in areas of fundamental economic importance to the State.
You Belong Here – NC State University offers a multitude of career prospects that align with the university’s Employee Value Proposition.
Would you like to learn more about our comprehensive benefits? NC State University has prepared a Candidate Guide which contains valuable information on our childcare partnerships, tuition waiver program, relocation services, wellness and recreation memberships, employer subsidized health coverage, and much more.
Discover the possibilities at NC State University and the Department of Electrical and Computer Engineering for your professional and personal growth.
Essential Job Duties Reporting to the Pre-Post Award Manager, the Pre and Post Award Specialist will independently manage the sponsored programs portfolios of a group of Principal Investigators (PIs) to whom they are assigned and is responsible for timely follow-up and day-to-day financial actions as needed.
The Specialist must be able to interpret agency and university requirements, policies, and practices for the PIs and provide support on new information regarding funding increments, reporting deadlines, fiscal issues, and compliance.
The Specialist is responsible for monitoring accounts to ensure compliance with Cost Accounting Standards (Federal), the State of North Carolina, and NC State guidelines.
The Specialist acts independently and collaboratively as needed to make decisions and authorize actions throughout the life of the project (i.
e.
pre-award, award extensions, allowability of expenditures, approval of HR actions, etc).
The Specialist will need to be responsible, patient, persistent, diligent, detailed, organized, focused, self-disciplined, self-managing, emotionally mature, able to view the small as well as big picture of tasks and projects, enjoy researching written details from long grant descriptions as much as auditing numbers from Excel and system reports, and able to respectfully collaborate as easily as keeping themselves focussed on individual task progress toward completion with daily reprioritizing.
It is important for the Specialist to actively take part in the successful completion of tasks which does impact funding for this and many other positions.
Duties Include: Preparing and processing proposal applications for ledger 5 (grant) accounts through PINS, grants.
gov, and other agency electronic submissions programs including Excel budgets, matching justifications, Biosketches, LOI, LOS, C&P, and other sponsor and government custom documents.
Reviewing new award guidelines, procedures, and regulations with parties involved.
Must be able to interpret agency and university requirements, policies, and practices and communicate this to the PI’s.
Serve as a proactive, efficient, accurate, and transparent liaison between Principal Investigator (PI), College, University, and agency during proposal submission and in preparing PMRs (e.
g.
, subcontract requests, re-budget, change in PI, NCE, etc.
) Keeping up-to-date on compliance rules and regulations of NC State and agencies including NSF, NASA, ONR, ARO, AFOSR, DOD, EPA, and NIH.
Post-award analysis of budgets including monitoring and reviewing expenditures for accuracy and compliance.
Monitoring accounts to ensure compliance with Cost Accounting Standards (Federal), the State of North Carolina and NC State guidelines, federal and state guidelines, and sponsor terms and condition Ensuring budget and expenditures meet award guidelines and deadlines.
Daily management of all issues related to sponsored research projects.
Verify the accuracy of expenditures; and if needed, audit and process the appropriate corrective actions.
Working proactively, efficiently, accurately, and transparently with principal investigators on developing facets of the pre-award budgets and post-award budget changes following university and agency rules and regulations compliance.
Initiate the closeout process for ledger 5 accounts; ensure all direct costs for the project have been accounted for; ensure departmental policies and procedures are followed; and obtain approval from PI and Department Head before submitting final documentation to the College.
Developing and maintaining internal control checks, and, efficient processes for internal workflow.
Initiating and obtaining agency and/or university approvals through the PMR system when required for the following actions on ledger 5 projects: re-budgeting, equipment acquisition, travel, no-cost extensions, pre-award account numbers, and pre-award costs; preparing online journal vouchers and interdepartmental transfers; and preparing budget projections for PIs when requested.
Demonstrates confidentiality and organization in record retention for internal control and audits for both sponsored and non-sponsored research accounts.
Administrative tasks include copying, and assisting in file management (including but not limited to filing, archiving, purging, etc.
).
Performs a variety of other duties as assigned (and as needed).
Assist with providing office support and related administrative functions as needed.
Extensive interactions with students, sponsors, faculty, and support staff both internally and campus-wide.
Other Responsibilities Qualifications Minimum Education and Experience Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in Accounting; or Associate’s degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications Previous contracts and grants experience Proficiency in MS Excel.
Strong organizational and communication skills.
Must demonstrate a proactive, collaborative, and customer-focused work style.
Ability to learn processes and systems quickly and be flexible to change and organizational growth.
Must demonstrate strong computer and web-based experience to include strong skills with Microsoft Office products (i.
e.
Word and Excel) and Google Apps (ie: Drive, Docs, Forms, Sheets) as well as demonstrated capabilities to use proprietary software packages and web-based financial management systems Knowledge of accounting principles and practices with the ability to plan budgets.
Ability to interpret and apply complete Federal and State fiscal regulations to analyze and correct accounting and financial problems and errors.
Ability to establish effective working relationships with business and program personnel.
Must demonstrate excellent written and verbal communication skills as well as excellent organizational and problem-solving skills.
Must be able to work independently and be able to multi-task.
Preferred Qualifications Prefer 3+ years of university experience in contracts and grants.
Experience with PeopleSoft Financials, PINS, RADAR, Grants.
gov, NSF Fastlane.
Knowledgeable of University research administration (Pre and Post-Award), Cost Accounting Standards, Budget Development, and Federal, State, and University policies and procedures is a plus.
Understanding of audit requirements and a thorough knowledge of government accounting methods and procedures, financial practices, federal circulars, Governmental Accounting Standards Board (GASB), fund accounting, budgeting, and state and university policies and regulations.
Knowledgeable of sponsored research processes and procedures, as well as experienced in pre-award and closeout processes for sponsored research.
Required License(s) or Certification(s) N/A Valid NC Driver's License required No Commercial Driver's License required No Recruitment Dates and Special Instructions Job Open Date 04/08/2024 Anticipated Close Date Open Until Filled Special Instructions to Applicants Applicants should submit a resume, cover letter, and names and complete contact information of three (3) professional references, including email addresses and phone numbers.
Candidates can obtain information about the department and its research programs, as well as more details about the positions advertised at https://www.
ece.
ncsu.
edu Position Details Position Number 00042923 Position Type EHRA Non-Faculty Full Time Equivalent (FTE) (1.
0 = 40 hours/week) 1.
00 Appointment 12 Month Recurring Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather Mandatory Designation - Emergency Events Non Mandatory - Emergency Event Department ID 140401 - Electrical & Computer Engr.
AA/EEO NC State University is an equal opportunity and affirmative action employer.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.
edu.
Final candidates are subject to criminal & sex offender background checks.
Some vacancies also require credit or motor vehicle checks.
Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify.
Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.