Accounts Payable Coordinator

To be considered for employment, you MUST apply at: https://jobs.
ncsu.
edu/postings/200502 About the Department and Quick Look at Benefits NC State was named a great place to work in the 2022 Forbes annual survey as the best large employer in North Carolina.
Some of our benefits for SHRA permanent positions working more than 30 hours a week are: Healthcare, Vision, Dental Vacation, holiday and sick leave State Retirement Tuition waiver for three classes/year Option to join NC State Wellness and Recreation Center Discounted meals on campus and much more! Essential Job Duties: This position is independently responsible for all aspects of accounts payable for Campus Enterprises, with the primary assignment currently for NC State Stores, including Wolfpack Outfitters and WolfXpress.
This operation oversees a significant accounts payable volume (peak volume being upwards of $3M+ per month).
This position could also expand to provide redundancy for NCSU Dining, Student Centers and other Campus Enterprises entities as the division continues to evolve in its structure and responsibilities.
Responsibilities include but not limited to: Set up financial system processes, analyze accuracy of entries and problem-solve issues.
Match invoices to purchase orders, verifying the amount billed matches the amount received.
Independently research any discrepancies and make necessary corrections.
Post invoices and credit memos, make adjustments as needed.
Prepare weekly check run, ensuring invoices are paid in a timely manner as well as being mindful of pending returns.
Reconcile credit memos issued for returns, researching any discrepancies.
Set up and maintenance of vendors.
Resolve vendor disputes in a professional manner.
Serve as the point of contact for vendors regarding all things payment and credit related.
Work closely with buyers to ensure proactive relationship management.
Assess and anticipate unprecedented problems that require research and review of policy and procedures of the office/unit.
Other Responsibilities: Model the division’s mission and values and foster a positive, cohesive workplace.
Understand the goals and culture of the organization and understand how employees’ work activities, teamwork and customer service impact vendors and clients.
Adhere to all university policies, procedures and regulations and division standard operating practices and protocols.
Perform other duties as assigned to ensure Campus Enterprises’ business needs are met.
Qualifications Minimum Experience/Education: High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.
Other Required Qualifications: Proficient use of Microsoft Excel, or similar software, to create reports and to monitor, track, audit and reconcile.
Experience with high volume accounts payable.
Strong written and verbal communication skills to effectively communicate with vendors, peers and supervisors, and professional communication with multiple levels of employees within the university.
Maintain confidentiality of data.
Analytical thinker and problem solver.
Ability to quickly recognize discrepancies, resolve problems appropriately and make independent decisions.
Deadline driven with a sense of urgency.
Ability to research and summarize data.
Demonstrated strong interpersonal communication skills, high accuracy, initiative, attention to detail, analytical skills required ability to process high volume of accounts payable.
Provide outstanding customer services, including the ability to remain professional and respectful under pressure when dealing with difficult situations.
Preferred Qualifications: Experience in Accounting, A/P.
General Ledger experience and management of vendors.
AA/EEO NC State University is an equal opportunity and affirmative action employer.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.
edu.
Final candidates are subject to criminal & sex offender background checks.
Some vacancies also require credit or motor vehicle checks.
Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify.
Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
About North Carolina State University: NC State is among the top 10 employers in North Carolina.
Forbes annual survey of America’s best employers by state places NC State in ninth place in North Carolina.
NC State embodies a culture that values collaboration, creativity, innovation, diversity, and teamwork.
We provide a team-oriented culture, work/life balance, and work that makes a difference in our community, the state, and beyond.
Campus Enterprises is NC State University’s division of retail and hospitality organizations — NC State Dining, NC State Stores, Lonnie Poole Golf Course, NC State Student Centers (Witherspoon and Talley), and the One Card Office.
Each unit shares a common goal: deliver quality and efficient services with dedicated financial support for student activity and scholarships.
NC State’s Campus Enterprises division offers a unique opportunity to pursue a career in retail, hospitality or related business functions in the rewarding setting of higher education.