Account Technician I

Description of Work The Mission of the Department of Public Instruction: The North Carolina Department of Public Instruction (NCDPI) is charged with implementing the state's public school laws for pre-kindergarten through 12th grade public schools at the direction of the State Superintendent of Public Instruction and State Board of Education.
The North Carolina Department of Public Instruction is seeking applicants for an Accounting Technician I (Working Title: Accounting Technician) for our Financial Business Services/Agency Financial Services/ Accounts Payable Section The Division of Financial Services performs all state-level financial planning, reporting, budgeting, and accounting services for the Department of Public Instruction.
It performs program analyses and internal services and monitoring for the Department and is responsible for supporting the financial and personnel systems.
There are five primary work groups in this division – Budget Management, Accounting Controls and Reporting, Cash Management, Accounts Payable, Grants Administration Section, and Purchasing and Contract Services.
The Division has a total of 35 positions.
This position will be responsible for auditing direct pay vender invoices, auditing and processing travel reimbursement requests and assisting the Accounts Payable Section with administrative duties.
25% Matching Invoices and Contracts Processes invoices for purchase orders to generate payment to vendors in accordance with agency guidelines/procedures and North Carolina Financial System guidelines.
This person researches and resolves any discrepancy.
Knowledge of the purchase order and invoice accounting process and strong analytical skills are required to identify and determine resolution of these discrepancies.
Reviews and processes payment of all invoices for contracts made with another state agency, an individual contractor, a business, or an educational entity in accordance with the contract requirements and NCFS procedures.
This person: (1) Examines the contents of contract document very closely to verify payment terms and amount with those stated in the invoice.
(2) Obtain dual employment forms for those contractors who are employed by another state agency.
(3) verify approval of invoice by contract initiator.
Failure to make payments according to the contract agreement could result in legal altercations with the contractor and/or loss of both federal and state funds if contract is not paid within the time frame the funds are granted.
25% Direct Invoices Review and process direct invoices for payment to vendors/individuals in accordance with State Budget Manual and DPI Procedures.
Direct payments include payments for airline charges, telephone charges, registration fees, workshops, membership dues, subscriptions, lease payments, etc.
The review of direct invoices includes verifying account codes and signature approvals, verifying vendor number, name/address information, checking for proper documentation and verifying invoice totals.
25% Travel Reimbursements Audit and process employee and non-employee travel reimbursements in accordance with State Budget Travel Policy and DPI travel procedures.
This person must be able to accurately interpret and explain travel policies and procedures to department personnel.
This individual must be able to work with minimal supervision, make sound decisions and be able to communicate with personnel at all levels.
5% Administrative Support This position will collect the Accounts Payable checks after they have been printed and placed in envelopes to be mailed.
This person will deliver the mail to the mail room and collect the mail for the financial business services.
This position will assist with entering sub w-9’s into the North Carolina Financial System.
This person will be responsible for pulling files for auditors and filing as needed.
Create and maintain excel files and logs.
10% Communication and Miscellaneous Duties.
This position requires excellent verbal and written communication skills.
This position with have contact with divisional staff and external vendors through either telephone calls or emails.
Any additional task requested by management to be completed.
EEO Statement: The State of North Carolina and the Department of Public Instruction provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Knowledge, Skills and Abilities / Competencies To receive credit for all of your work history and credentials, you must list the information on the application form.
Any information listed under the text resume section or on an attachment will not be considered for qualifying credit.
Qualified candidates must document on the application that they possess all of the following: Demonstrated experience using various accounting and financial systems.
Documented experience processing vendor invoices.
Documented experience in process employee travel reimbursements.
MANAGEMENT PREFERENCES: Experience in the following: North Carolina Accounting System (NCFS) and Strong written and oral communication skills.
Minimum Education and Experience Requirements Some state job postings say you can qualify by an “equivalent combination of education and experience.
” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
See oshr.
nc.
gov/experience-guide for details.
Associate degree in accounting from an appropriately accredited institution; or High school or General Educational Development (GED) diploma and two years of experience in accounting work; or equivalent combination of education and experience.
Supplemental and Contact Information All applicants must complete and submit a state application for employment using the NEOGOV Online Job Application System (Job Opportunities | Sorted by Job Title ascending | Careers (governmentjobs.
com) for the State of North Carolina.
Any applications not received by the advertisement closing date and time will not be accepted outside of the portal.
To receive credit for work history and credentials, the applicant must list the information on the online application form.
Any information omitted from the application cannot be considered for qualifying credit.
NC DPI welcomes attached or incorporated resumes, cover letters and reference information, but these items will not be used for screening for qualifying credit.
Please make sure the application is completed in full.
If you put "See Resume" or "See Attachment" on your application instead of a completed application with detailed work duties, your application will NOT be accepted.
Other attachments (except a DD-214 copy) will also be accepted, but not used in screening for qualifying credit.
Applicants are required to scan and attach a copy of their DD-214 (Form 4 or Certificate of Release or Discharge from Active Duty) or discharge orders if they wish to obtain Veteran's preference.
Reference checks will be performed on all selected candidates.
If the position requires a background check and/or drug screening that will also be performed on all selected candidates.
Applicants may be subject to a criminal background check.
All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.
To check the status of an application, please log in to your NC Government Job Opportunities account and click "Application Status".
For technical issues with your application, please call the NeoGov Help Line at 877-204-4442.
If you have a technical issue with your Government Jobs account, please call their Help Line at 1-855-524-5627.
NOTE: Applicants will be communicated with via email only for updates on the status of their application or any questions on their application.
If there are any questions about this posting other than your application status, please contact NC Department of Public Instruction Human Resources.
Contact Information Tracy Batts, Agency Recruiter Email: tracy.
batts@dpi.
nc.
gov Applications for positions requiring specific coursework must be accompanied by a copy of the applicant's transcript.
Applicants with degrees not conferred at a United States college or university must attach verification that their degree is equivalent to a similar degree from a U.
S.
institution.
The Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.
For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.
naces.
org/members.
htm.
Transcripts, degree evaluations and cover letters may be uploaded with your application.