Administrative Support Associate

Job Posting Information Posting Number PG193904SP Internal Recruitment No Working Title Administrative Support Associate Anticipated Hiring Range $36,177 - $38,750 Work Schedule Monday - Friday, 7:00 AM - 4:00 PM Job Location Raleigh, NC Department Building Maintenance & Operations About the Department The 900+ positions of the Facilities Division service the students and staff of the University’s teaching, research/administrative space and 2, 240 acres of infrastructure.
The Facilities Division provides design and building services, maintenance, custodial, landscape, solid waste removal, utility, mail, and motor pool services 24 hours a day, 365 days a year.
The goal is to deliver cost effective services to the University, ensure completed projects and maintenance that conform to codes and regulations, while minimizing University liabilities and disruptions caused by the maintenance, repair, building and equipment modifications to the University.
Essential Job Duties As part of the administrative team, the Administrative Support Associate will provide support for the entire Building Maintenance and Operations (BM&O) unit.
This will include executing processes in their entirety, as well as completing individual tasks that are part of a process.
Major processes managed by the administrative team for the BM&O unit will include, but are not limited to: Communication systems Timekeeping and leave administration Hiring, recruiting, and onboarding for permanent employees, temporary employees, interns, etc.
Promotions Work plans and appraisals Separations Uniform program Training coordination Inventory management Meeting, event, and conference coordination Contracts Databases Technical support Occupations incidents Office operations Office supply inventory and purchasing Travel arrangements Personnel records and files Safety program Furthermore, this position will help establish new processes as needed, work on continuously improving existing processes with creative and innovative ideas, and take on additional tasks as assigned.
Other Responsibilities Other duties as assigned by supervisor.
Qualifications Minimum Experience/Education High School Diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
Other Required Qualifications Ability to convey information and ideas through a variety of media.
Knowledge of standard office equipment and software.
The ability to maintain existing and create new programs and procedures.
The ability to maintain accurate records.
The ability to handle confidential information.
The ability to review and interpret standard policies.
Knowledge of payroll documentation and tracking.
Knowledge of general HR processes and procedures.
Microsoft Office and G-Suite experience.
General office experience to include customer service, organizational skills, and appropriate communication styles.
Preferred Qualifications Administrative support experience in a university setting.
Required License or Certification N/A Valid NC Driver's License required Yes Commercial Driver's License Required? No Recruitment Dates and Special Instructions Job Open Date 03/20/2024 Earliest Close Date- (Positions will be posted until 5:00 PM ET on this date.
Positions remaining posted after this date are still accepting applications but may close at any time.
) 03/26/2024 Notice to Applicants Please make sure that the work history you list on your application is identical to the work history listed on your resume.
The application must be filled out completely, do not use the phrase “see resume.
” Special Instructions Please include as attachments a resume and contact information for at least 3 professional references.
Position Details Position Number 00040697 Position Type SHRA Position Classification Band Title Administrative Support Associate Position Classification Band Level Journey Position Classification Salary Range $31,200 - $50,656 Salary Grade Equivalency GN04 Alternate Option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants.
Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.
0 = 40 hours/week) 1.
00 Appointment 12 Month Recurring Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather Mandatory Designation - Emergency Events Non Mandatory - Emergency Event Time Limited Position No Time-Limited Appointment Length (if applicable) Department Id 448901 - Bldg Maint & Oper-Cent Shops AA/EEO NC State University is an equal opportunity and affirmative action employer.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.
edu.
Final candidates are subject to criminal & sex offender background checks.
Some vacancies also require credit or motor vehicle checks.
Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify.
Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.