Position Description
Work, Serve, Thrive.
With the City of Durham
Advance in your career while making a real difference in the community you serve.
Hiring Range: $54,101 to $69,000
Work Day/Hours: 8:00 a.
m.
to 4:30 p.
m.
Position is devoted to providing inventory and warehousing functions and professional procurement and contract administration services to the City.
Performs fully proficient procurement duties requiring independent evaluation and analysis of issues and the exercise of judgment, education and experience to select and apply criteria to resolve problems and make recommendations.
Decision-making includes selecting the method to address a problem or issue, subject to the constraints established by management objectives and direction.
Responsible for reviewing and processing purchasing requisitions; determining appropriate purchasing procedures; preparing bid invitations; analyzing bids; recommending successful vendors and contractors; administering procurement programs such as P-card and surplus property; and preparing and reviewing contract documents.
Duties/Responsibilities
Assist with processing Purchasing Card (P-Card) transactions, card requests and account changes in the Bank of America (BOA) Works and Payment Center Systems.
Reviews Request for Proposals (RFP) and Request for Qualifications (RFQ) in conjunction with other departments by reviewing the proposals; evaluating the proposals for alignment with the proposal/qualification document; and recommending successful proposer.
Prepares bids by creating informal and formal bid documents and ensuring compliance with internal policies and State and Federal requirements.
Processes purchase requisitions by verifying vendor information, commodity codes, and other information; determining appropriate purchasing procedure to utilize for each purchase; securing competitive pricing from qualified vendors; evaluating the pricing and recommending award to the most responsive responsible bidder.
Compile bid information and prepare monthly bid report.
Other purchasing responsibilities as needed.
Reviews and processes purchase requisitions; reviews, verifies, and analyzes vendor, code, pricing, and related information; determines appropriate purchasing procedures for assigned purchases; and makes recommendations regarding bid awards.
Prepares, maintains, and/or reviews request for proposals, request for qualifications, contracts, agreements, proposals, and other documents; compiles, researches and analyzes information; develops and makes procurement recommendations; and reviews work for accuracy, completeness and compliance with policies and procedures.
Administers assigned procurement programs; establishes and maintains programs and related materials; reconciles account and payment information; and serves as a liaison between vendors and City staff responding to inquiries and resolving discrepancies.
Minimum Qualifications & Experience
Bachelor’s degree or equivalent in business administration, accounting, or a related field
One year of related experience.
Additional Preferred Skills
Proficiency with MS Office Applications
Proficiency with MS Excel
Experience with Governmental procurement in North Carolina
Experience with large scale purchasing
Benefits – General Full-Time Employees 11-12 paid holidays per year 12 standard work days of vacation per year 12 standard work days of sick leave per year, which accumulates indefinitely; sick leave may be used toward early retirement 2 weeks paid military leave per year Medical, dental, vision, and supplemental life insurance plans State and City retirement plans Short and long term disability plans Paid temporary disability leave for specified conditions City contribution of 10.
15% into the N.
C.
State Retirement System Paid funeral leave Employee Assistance Program - personal and family counseling Paid life insurance equal to annual salary 48 hours for volunteer work each year* 4 hours parental leave each year Workman's Compensation Insurance 457 Deferred Compensation PlansBenefits - Part-Time (1,000 hours or more per year) 401(k) retirement plan (5.
0% of salary) State retirement planBenefits Part-Time (Average 30 hours per week over 12 month period) 401(k) retirement plan (5.
0% of salary) State retirement plan Health Insurance
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