Executive Assistant to the Dean

Posting Information Department Kenan-Flagler Bus Sch-330100 Career Area Administrative/Clerical Support Is this an internal only recruitment? No Posting Open Date 03/20/2024 Application Deadline 03/26/2024 Position Type Permanent Staff (SHRA) Position Title Executive Assistant - Advanced Salary Grade Equivalent GN12 Working Title Executive Assistant to the Dean Position Number 00033706 Vacancy ID P018846 Full-time/Part-time Permanent/Time-Limited Full-Time Permanent If time-limited, estimated duration of appointment Hours per week 40 Work Schedule Monday-Friday 8am – 5pm.
Due to the nature of this position, it is 100% in-office and not eligible for remote work or a hybrid schedule.
Work Location Chapel Hill, NC Position Location North Carolina, US Hiring Range $55,000 - $69,000 Pay Band Information To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.
Position Summary Information Be a Tar Heel! A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities.
Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events.
UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit At UNC’s Kenan-Flagler Business School, we think differently; and more importantly, we teach differently.
Opening our doors as the Department of Commerce in 1919 and awarding our first degrees to 12 students in 1921 was the beginning.
Today, we have become a top-ranked business school comprised of several professional and academic degree programs that serve over 3,000 students.
At Kenan-Flagler, our greatest assets are our people and our culture.
We are rooted in our core values of integrity, inclusion, innovation and impact, and it goes back to our founding.
It’s not just something on paper, we live it, we show it.
Our mission is to prepare the next generation of business leaders by providing a world class education to our students.
We seek to recruit diverse, innovative, and exceptional talent to achieve this goal.
Position Summary The Executive Assistant to the Dean provides critical organizational and communication skills needed to effectively support the duties of the top leadership of the school.
This role works autonomously to run the Dean’s office working alongside Faculty, Staff, Students, Alumni and the greater UNC Campus Community to promote professionalism and collaboration – handling meeting coordination, managing office communications and providing decision making authority that affects the day to day operations of the suite.
This position acts as the nucleus/control panel coordinating closely with the other Dean’s Suite admin assistants to schedule meetings, discuss strategies for school wide initiatives and facilitate progress of program areas by offering leadership and liaison support from the Dean’s Office.
This position handles all calendar management for the Dean as well as heavy travel coordination and reimbursement.
The Dean travels frequently and this position handles all flight, hotel and transport arrangements as well as coordinates with the executive level assistants of other visiting institutions and companies to coordinate the meetings during the Dean’s travel as well as fostering and developing business communication relationships.
This position also supports the Associate Dean for Advancement, providing Executive Assistance supporting advancement and development services within Kenan-Flagler, and provides general administrative support for the Associate Dean for Administration and Inclusion.
Minimum Education and Experience Requirements High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and Experience - A high level of proficiency in MS Office Suite, including Word, Excel, Power Point and Outlook; - Excellent verbal and written communication skills; - The ability to work in a highly varied and dynamic environment; - The ability to multitask.
Preferred Qualifications, Competencies, and Experience - Experience working in a University or higher education setting; - Familiarity with Concur travel and invoicing software; - Experience providing complex administrative support for executives or university administrators.
Required Licenses/Certifications Special Physical/Mental Requirements Campus Security Authority Responsibilities Not Applicable.
Position/Schedule Requirements Evening work occasionally, Overtime occasionally, Weekend work occasionally