Cranfill Sumner LLP is looking for a Workers' Comp Legal Assistant to join the team in our Raleigh, NC office.
This position will start as a fully administrative role, growing into a hybrid administrative/paralegal role as the candidate and team have need.
A Workers' Comp Legal Assistant assists attorneys and legal staff in their day-to-day work, enhances attorney effectiveness by providing administrative and legal knowledge and support, and represents the attorney and firm to clients, legal professionals and other matter related individuals.
A Workers' Comp Legal Assistant further supports the attorney by drafting legal documents, maintaining files, performing research and preparing for upcoming events, including hearings, depositions, mediations and trials.
Set up new files, including preparation of conflict worksheet (including review of new file contents for names and relationships of parties and communication with attorney(s)); organize file contents; prepare Contact Sheet; docket all answer/response/client guideline dates; maintain Client Portal; review Client Guidelines and Reporting Forms;
Setup any templates for reports, answers and/or discovery in document management software;
Maintain attorney client list, deadlines and calendar;
General file maintenance and management, with focus on creating systems to help identify location of documents and what documents have been received and/or produced;
File general correspondence, e-mails and/or other legal documents in document management software;
Prepare and edit general correspondence, pleadings and/or discovery from attorney dictation, with same day turnaround time desirable; otherwise, next day turnaround time;
Draft form or enclosure letters to court personnel, opposing counsel, employer, etc.
;
Related copying, scanning, faxing, etc.
;
Prepare documents for filing with the Industrial Commission; sending filed copies to proper parties;
Request files from the Industrial Commission;
Field and handle phone calls that may come in for attorney in attorney’s absence;
Review and process incoming and outgoing mail; scan and save to document management software;
Possible scheduling of meetings, hearings, depositions, mediations, etc.
, and calendar same;
Prepare and update indices of pleadings, discovery, and other file materials (including medical records if not preparing chronology);
Draft, process and/or maintain Medical Records requests;
Request checks for any filing fees or other court expenses;
Process vendor invoices;
Request court reporters and reserve conference rooms for depositions, mediations, etc.
as needed;
Prepare closed files, including offsite storage and/or shredding; coordinate with the Finance Department to close in our system and final bill; close matters in docketing system;
Prepare expense reimbursements;
Possible assistance with Marketing;
Back up other Legal Administrative Assistant(s) as requested or assigned; and,
Workers’ Comp Paralegal:
Record daily billable time in time and billing system;
Draft correspondence and case status reports;
Draft IC Forms, including Form 24 Application to Terminate Benefits;
Draft pleadings, including motions, deposition notices, orders, requests for extensions of time, responses, affidavits, and other IC filings;
Draft discovery requests and responses, including responsive documents pursuant to discovery or Rule 607 request;
Draft Designation of Mediator form;
Draft Pre-Trial Agreements;
Draft Settlement Agreements and Releases;
Communicate with clients and insureds regarding discovery responses, depositions, mediation, etc.
;
Communicate with opposing counsel, co-counsel, clients, insureds, expert witnesses, Industrial Commission, and others, to facilitate progress of cases;
Locate, contact and/or interview parties, witnesses, and experts;
Prepare information to be provided to experts, including pleadings, demographics, and medical records, and maintain a record of the same;
Prepare medical, event and plaintiff personnel file chronologies;
Prepare materials for meetings, hearings, depositions, mediations, and trials, including preparation of exhibits, power point presentations, notebooks, etc.
;
Prepare witness and exhibit lists, subpoenas and contact witnesses;
Summarize depositions;
Summarize discovery responses from other parties;
Perform online research regarding criminal record, driving record, and civil suit histories;
Perform online social media research;
Perform legal research;
Back up other Workers’ Comp Paralegal(s) as requested or assigned; and,
Any other related tasks that may be assigned by Management or Supervising Attorney(s).
Bachelor's degree or higher from a 4-year college or university, or
Paralegal certificate from an ABA accredited paralegal program, or
At least 10 years’ experience working as a paralegal
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