Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team.
The ideal candidate will have excellent communication skills, strong computer literacy, and the ability to multitask effectively.
The Administrative Assistant provides administrative, secretarial, bookkeeping, and clerical support to the Administrative Manager and others in the office to maintain an efficient office environment.
This is a full-time position.
*Essential Functions* (_Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics.
This list of tasks is illustrative ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class.
It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.
)_ * Bookkeeping responsibilities include AP and all aspects of assisting with the reconciliation of trade partner statements.
This may include working with trade partners as well as the purchasing department and the head of construction.
* Assist the purchasing department with setting up new trade partners.
* Lien waiver management with trade partners * Maintain current Certificates of Insurance for trade partners and assist with annual insurance audits.
* Check, answer and file emails for two email accounts.
* Assist with home closings and gathering information to submit to the closing attorney and new home buyers.
* Respond to general correspondence.
* Receive, sort and distribute incoming mail and prepare outgoing mail.
* Scan, file and copy necessary documents.
* Create, prepare and/or type documents, reports and correspondence.
* Maintain office filing and storage system, both paper and electronic * Maintain/update databases such as mailing lists, contact lists and client information.
* Perform work related errands, such as post office or bank, as requested.
*Non- Essential Functions* * Performs other incidental and related duties as required and assigned.
*Supervisory Responsibility* This position has no direct supervisory responsibilities.
*Contacts* Frequent contact with members of management, team members, and trade partners.
*Knowledge, Skills & Abilities* * Ability to partner with the entire team and adapt to changes in a fast-paced work environment.
* Strong organizational skills and follow through.
* Ability to set and meet deadlines.
* Strong time management skills including flexibility.
* Ability to multitask, as well as strong organizational skills with fine attention to detail.
* Excellent verbal and written communication skills * Proven problem-solving skills and ability to apply knowledge and experience to situations.
* Ability to exercise a high level of confidentiality.
* Exhibit initiative, responsibility, and flexibility.
* Attention to detail is critical, including editing and proofreading documents.
* Ability to build and manage interpersonal relationships in a professional manner.
*Education/Experience/Certification and/or Licensing* * High School Diploma or equivalent required; B.
A.
or B.
S.
is preferred.
* 3+ years of experience in an administrative role preferred * Proficiency in Microsoft Office Suite (Word, Excel) * Google Applications experience is preferred but not required.
* Experience in working with Sage Construction 300 and Builder MT is preferred, but not a requirement.
*Physical Requirements* While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; and taste or smell.
The employee must occasionally lift or move up to 25 pounds.
Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
*Working Conditions* This job operates in a professional, temperature-controlled office environment.
This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, and filing cabinets.
The level of noise is usually quiet.
*Travel* Little to no travel is expected.
However, occasional local travel may be necessary.
_This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position.
Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
_ If you are a motivated individual with excellent organizational skills and a strong attention to detail, we encourage you to apply for this position.
We offer competitive pay and benefits package.
Please submit your resume and cover letter for consideration.
Job Type: Full-time Benefits: * Health insurance * Life insurance * Paid time off * Retirement plan Schedule: * 8 hour shift Ability to Relocate: * Apex, NC 27523: Relocate before starting work (Required) Work Location: In person