Events Manager for Continuing Legal Education (CLE)

POSITION SUMMARY: Responsible for planning and executing various continuing legal education programs.
EDUCATION/REQUIREMENTS: Bachelor’s degree and a minimum of 3 years of proven professional education program planning or large event planning experience required.
Familiarity with Association Management Systems and Learning Management Systems preferred.
Hotel experience a plus.
ORGANIZATIONAL RELATIONSHIPS: Reports To: Director of Continuing Legal Education FLSA STATUS: Full Time/Exempt JOB DUTIES AND RESPONSIBILITIES: 1.
Program Planning and Execution * Establish strong working relationship with CLE Director, CLE and Communities managers, CLE department coordinators and volunteer leaders * Liaise with appropriate staff, volunteers and paid speakers in planning and executing CLE programs for an assigned portfolio of sections, divisions and committees * Provide guidance and assistance to program planners as necessary for program implementation * Contact and align speakers as necessary * Maintain three-year program planning calendars * Oversee preparation of program manuscripts including evaluation of proper material for inclusion in manuscripts * Coordinate program site selection and logistics * Ensure the availability of proper administrative forms and special equipment at program sites, while also performing host duties during the program * Perform post-program “wrap-up” including appropriate expressions of appreciation * Perform such other duties as directed or which in the best judgment of the Senior Manager or Director are necessary to ensure the program is presented in a professional manner * Evaluate “mix” of CLE programs and negotiate with professional speakers to broaden the range and professional scope of CLE programs 2.
Program Management * Assist with the coordination of Communities-related activities * Review and negotiate hotel contracts and related addendums and amendments to include room blocks, meeting room accommodations, exhibitor/sponsor space, equipment rental, breaks and other meal functions * Verify and approve billing * Maintain a good working relationship with as many hotels and convention and visitor’s bureaus (CVBs) in North Carolina and surrounding region as possible * Conduct site inspections * Evaluate and make recommendations to the Director of CLE relative to the quality of service and facilities at hotels under consideration * Schedule meeting space in the Bar Center for in-house programs * Arrange for catering and clean-up crews for in-house programs * Acquire sleeping room blocks at nearby hotels for in-house programs * Ensure Bar Center facilities are prepared for CLE activities * CLE pre-program budget planning: define program budget including fixed costs, variable costs, revenue/funding, overhead and tuition * Reconcile program budgets post event * Evaluate program performance utilizing established performance metrics * Where appropriate, obtain requests for proposal (RFP) from area CVBs for potential program site in that city/location * Stay current on hospitality industry trends (contracts, attrition, cancellation, food & beverage clauses) * Promote exhibitor/sponsorship opportunities with vendors * Travel approximately 10-15% of the time to include occasional out-of-state travel * Other duties as assigned WORK ENVIRONMENT: This job operates in a professional office environment.
This role uses standard office equipment such as computers, photocopiers, telephones, etc.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands and fingers to touch, handle, or feel; and see, talk or hear.
The employee frequently is required to reach with hands and arms.
The employee is frequently required to stand, walk, and occasionally required to stoop, kneel, couch, or crawl.
The employee must occasionally lift and/or move up to 30 pounds.
Some travel within the state and occasional out of state may be required using the employee’s personal vehicle (subject to authorized reimbursement).
OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
Duties, responsibilities and activities may change at any time with or without notice.
Job Type: Full-time Pay: $50,000.
00 per year Benefits: * 401(k) * Dental insurance * Employee assistance program * Flexible schedule * Flexible spending account * Health insurance * Life insurance * Paid time off * Parental leave * Referral program * Retirement plan * Vision insurance Schedule: * Monday to Friday Work Location: Hybrid remote in Cary, NC