Description of Work
***This is an in-person, non-remote position***
***Recruitment Range: $39,500 - $41,500 Annually***
The North Carolina General Assembly is seeking an enthusiastic, motivated, outgoing, and flexible Office Assistant to provide administrative front office support to numerous Legislative offices (nonpartisan and partisan).
The primary responsibility of the Office Assistant is to provide office and clerical support as needed to various partisan and nonpartisan offices, ensuring efficient operation and workflow of the office.
Job responsibilities may include the following:
Receptionist Duties:
Daily Correspondence - Answers the telephone, responds to emails, and provides general legislative information to legislators, legislative staff, and the public.
Mail Processing - Sorts and distributes incoming mail and materials.
Office Scheduling - Schedules and confirms appointments.
Record-keeping - Establishes and maintains filing systems for records and correspondences.
Project Assistance - Coordinates and provides assistance on projects as needed.
Basic Office Support:
Office Equipment - Operates office equipment and new technologies as they are developed and implemented.
Supply Management - Manages and dispenses supply inventory.
Document Assistance - Makes copies of correspondence and other printed material as requested.
Performs other duties as assigned by management authority or a Legislator.
The Office Assistant will work under the direct supervision of the Human Resources Office, the Legislative Assistant Director’s Office, or under individual division or office management authorities.
The work schedule is consistently 40 hours per week, typically between the hours of 7:30 A.
M.
to 5:30 P.
M.
, but may vary given the office location, Monday through Friday.
The position also requires the ability to be extremely flexible, occasionally working extended hours and weekends to meet the needs of the legislative session.
Knowledge, Skills and Abilities / Competencies
Ability to maintain composure, remain nonpartisan in a political environment, and work cooperatively under pressure with legislators, legislative staff, and the public on a daily basis.
Ability to maintain confidentiality and to handle politically sensitive work with maturity.
Working experience completing and/or maintaining records, reports, and filing systems.
Ability to operate a copy machine, scanner, and other office equipment.
Willingness and ability to work extended schedules.
Considerable knowledge of office practices, procedures, and professional writing, such as grammar and punctuation.
Ability to work independently, organize and analyze materials, prioritize tasks, and make responsible decisions.
Minimum Education and Experience Requirements
Required Education and Experience:
Graduation from high school or possession of a GED certificate, plus at least two years of related office administrative experience.
Preference will be given to someone with:
Experience working in a government agency.
Extensive experience with business software such as Microsoft Office 365.
Demonstrated experience providing support to management.
Customer service experience, including resolving conflicts.
Supplemental and Contact Information
***NC General Assembly positions are not subject to the State Human Resources Act (G.
S.
126).
***
Instructions:
To apply for the Office Assistant position, applicants must submit a completed NC General Assembly application through the NC General Assembly website: https://careers.
ncleg.
gov/
Applicants must also attach a copy of the following documents when submitting the online application:
Résumé (2-3 page maximum)
Cover letter
Application must be completed in its entirety, including detailed education and work history.
To be considered for the Office Assistant position, all applicants must submit an NC General Assembly application and necessary documents by 5:00 P.
M.
on Monday, April 22, 2024.
Agency Contact Information:
North Carolina General Assembly
Human Resources Office
(919) 715-1210
***Due to the expectancy of a large volume of applications, we will be unable to provide individual information regarding the status of your application.
***
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