Chaplaincy Services Administrative Specialist

Description of Work The Rehabilitation Services section is responsible for developing, implementing, and monitoring correctional interventions for offenders in facilities.
The goals of the section include promoting public safety, improving offender behavior, and reducing re-offending by promoting successful reentry back into the community.
Utilizing evidence-based practices as the foundation of all programs and services, offenders are prepared with the necessary skills and tools to live as productive members of the community.
The section focuses on a full continuum starting with research and decision support analysis, delivering evidence-based offender programs and services in the major areas of substance abuse, cognitive behavioral programs, educational attainment, and vocational training, through the process of reentry and transition (pre- and post-release) planning.
This Chaplaincy Services Administrative Specialist position provides support to and under the direct supervision of the Chaplaincy Services Director.
The position is required to maintain confidentiality in personnel matters and other sensitive issues required by the Chaplaincy Services Director.
This position maintains records, files and reports generated by the Chaplaincy Services Director and other staff in the section.
The position is required to compose correspondence, coordinate office responses to incoming correspondence, gather information, generate monthly reports, complete, and submit online forms, create, and maintain databases, send, and receive emails, make, and receive telephone calls on Chaplaincy Services matters that involve facility concerns, Wardens, Chaplains, staff, offenders, family members, lawyers, and the community.
This position is required to be knowledgeable of Division and Agency leadership and coordinate information with them as directed.
All activities and processes are done by this position with a background or learned knowledge of Chaplaincy Services, the Division, and the Department of Adult Corrections.
These activities require this position to be highly organized, knowledgeable of a variety of issues and activities and to be able to adapt immediately to changes and deadlines.
Responsibilities include, but are not limited to: Verifying data, report writing, summarizing and reconciling information or financial data Claims review and processing Data collection, analysis and research Records and Inventory management Inventory management, fund collection and expenditure Receive, Send and distribute mail This position will require statewide travel and some overnight stays, as well as entering and exiting correctional facilities.
This is a full-time position (40 hours per week) with State Benefits.
Note to Current State Employees: State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position.
If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity.
Based upon these factors, a pay increase MAY result.
About the Division The Division of Rehabilitation and Reentry oversees efforts across the DAC to provide high-quality, evidence-based programs and diverse services to incarcerated individuals as well as those on community supervision.
Comprised of three major sections, Rehabilitation Services, Reentry Services, and Social Work Services, the Division supports DAC staff statewide in the administration of programs and services, technical support, training, and operation guidance, program development and implementation, program evaluation, and more.
Knowledge, Skills and Abilities / Competencies The Knowledge, Skills, and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position.
We will not review resumes in lieu of the Experience and Education listed on the application.
To qualify for this position, applicants must document on the application that they possess ALL of the following: Proficient in explaining and interpreting information to diverse audiences, including customers, staff, and the community Experience compiling, organizing, and analyzing various data types using appropriate techniques Demonstrated ability identifying and understanding issues, and developing solutions while maintaining confidentiality Management Preferences: Experience in the use of Microsoft 365 (Office), Outlook, Power Point, Excel, Word, Publisher, and Microsoft Teams General knowledge of policies and procedures related to Chaplaincy Services Minimum Education and Experience Requirements Some state job postings say you can qualify by an "equivalent combination of education and experience.
" If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
See https://oshr.
nc.
gov/experience-guide for details.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience (OR) equivalent combination of education and experience.
Supplemental and Contact Information The North Carolina Department of Adult Correction is responsible for the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws.
This department includes State Prisons, Correction Enterprises, the Division of Community Supervision, and the Division of Rehabilitation & Reentry.
The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer that embraces an Employment First philosophy which consists of complying with all federal laws, state laws, and Executive Orders.
We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.
DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals.
Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.
It is critical to our screening and salary determination process that applications contain comprehensive information.
Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/licenses.
Resumes will not be accepted in lieu of completing this application.
Answers to Supplemental Questions must refer to the education or work experience listed on this application to receive credit.
Degrees must be received from appropriately accredited institutions.
Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing.
If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
For technical issues with your application, please call the GovernmentJobs.
com Applicant Support Help- Line at 855-524-5627.
If there are any questions about this posting other than your application status, please contact Anchal Mishra at anchal.
mishra@dac.
nc.
gov.